Cinderloop · AI receptionist for HVAC
Every HVAC call answered.Every lead booked.
Cinderloop is the AI receptionist that picks up every inbound call, fires a missed-call text-back within seconds, qualifies leads with HVAC-specific scripts, and books the job straight into Housecall Pro, Jobber, or ServiceTitan. No after-hours voicemail. No cooled-off leads.
- Picks up
- 3 rings or less
- Text-back
- Seconds, not minutes
- Onboarded
- Within 7 days
dispatch.log · LIVE
+6 new
- 11:42pBookedcall 1
M. Alvarez
No-cool · 1240 Birchwood → Tue 8–10
- 11:37pBookedcall 2
J. Park
Furnace · 12-yr Carrier → Mon 1–3
- 11:31pText-backcall 3
K. O’donnell
After-hours · SMS reply in 28s
- 11:24pWarm handoffcall 4
(unknown)
Permit question → live dispatcher
- 11:19pDispatchedcall 5
R. Singh
Heat-no-cool · tech routed
- 11:12pBookedcall 6
T. Reyes
Tune-up · 4810 Cedar → Wed AM
avg answer · 11s
The leak
Inbound call. Voicemail.
Customer googles the next shop.
Every HVAC shop loses the same leads — the after-hours breakdown, the Saturday-morning no-AC panic, the overflow burst when two techs are mid-install. The caller is not browsing. They were already sold. Cinderloop catches them before they cool off.
How it works
Four steps. Seven days. Zero rip-and-replace.
Cinderloop plugs into your existing phone number and your existing field-service software. You keep your dispatcher, your techs, your number — we just make sure every ring gets answered and every lead gets booked.
- 01
Forward your calls
Point your existing business number at Cinderloop. We keep your caller ID, your number, your trunks. No PBAC rip-and-replace.
- 02
We tune the script
We map your service mix, dispatch hours, after-hours rules, and tech routing to a HVAC-specific intake flow. Two rounds of edits before launch.
- 03
Go live in seven days
The receptionist takes every inbound call, fires a missed-call text-back within seconds, and books jobs straight into Housecall Pro, Jobber, or ServiceTitan.
- 04
Weekly review
You see every call, every booked job, every recovered lead. The contract is simple: more booked jobs and more revenue from after-hours and overflow calls.
What you get
Built for HVAC, not a generic answering service.
The script, the integrations, the disclosure language, and the handoff rules are tuned to a working HVAC shop — not adapted from a real-estate bot.
24/7 AI receptionist
Answers every inbound call in three rings or less — including nights, weekends, and the first wave after a storm drives your phones off the hook.
Voice AI · English
Missed-call text-back in seconds
When the AI is already mid-call on your second line, the caller gets an SMS asking how Cinderloop can help. Reply drives the booking, not a chase.
SMS · branded sender ID
HVAC-specific qualification
Scripted to ask the right questions first: system type, age, complaint, address, access notes. Techs roll up to the right job with the right parts.
Custom scripts per shop
Books straight into your FSM
Housecall Pro, Jobber, ServiceTitan — the appointment lands in the same queue your dispatcher already works, with the right status and tags.
Housecall Pro · Jobber · ServiceTitan
Live dispatcher handoff
On-call techs get pinged only when the script runs out of rail. The AI never guesses a price or fakes a schedule — it hands the line to a human cleanly.
Warm transfer + SMS recap
AI disclosure, by default
State-level disclosure compliance is wired into every call so you stay on the right side of regulators while still capturing every lead that would have cooled off.
Per-state compliance baked in
Your numbers
See what after-hours calls are worth to your shop.
Plug in your real call volume and after-hours share. We will show you what Cinderloop is likely to recover in booked revenue each month — using the same intake math we apply to every shop we onboard.
Drag to adjust · 0 to 2,000 typical for a single shop location
HVAC averages 25–40% after-hours — nights, weekends, and storm surges
Estimated monthly recovered revenue
$9,450/ mo
200 calls × 30% after-hours × 35% close × $450 avg job = $9,450/mo
Assumes Cinderloop books every recovered lead into your existing FSM. Your real number depends on your service mix, dispatch capacity, and seasonal demand.
20-minute discovery call · no pitch deck
Pricing
One outcome. One flat fee.
You pay a flat monthly fee between $1,000 and $2,500 depending on call volume and integration footprint. The fee is held against a single outcome: more booked jobs and more recovered revenue from after-hours and overflow calls.
- 24/7 AI receptionist on your existing number
- Missed-call text-back + HVAC-specific qualification
- Books into Housecall Pro, Jobber, or ServiceTitan
- Live dispatcher handoff for exception calls
- State-level AI disclosure wired in by default
- Weekly review of every booked job and recovered lead
Next step
Stop letting after-hours calls go to voicemail.
Book a 20-minute discovery call. We will look at your call volume, your after-hours exposure, and whether Cinderloop is the right shape for your shop. No pitch deck.
Or write to cinderloop-4@polsia.app